Streamline client bookings, shoot requests, and qualification with AI-powered intake forms built for photography businesses.
Whether you shoot weddings, portraits, events, or commercial work, HeyIntake helps you collect essential details upfront, qualify serious clients, and automate your booking process.
Your time behind the camera is valuable — but so is the time you spend qualifying leads and managing bookings. The right intake process can mean the difference between a packed calendar of dream clients and endless back-and-forth with tire-kickers.
Most photographers rely on basic contact forms or DMs to handle inquiries. This leads to hours spent answering the same questions: What's your budget? When is your event? What style are you looking for? Without structured intake, you waste time on clients who aren't a fit, miss important details, and lose high-value bookings to faster competitors.
HeyIntake's AI-powered intake forms change the game. Capture every detail you need — event date, location, style preferences, budget range — in one professional form. Our AI instantly scores each inquiry based on fit with your services, budget alignment, and timeline, so you know exactly who to prioritize.
For wedding photographers, portrait artists, event shooters, and commercial photographers alike, this means fewer wasted consultations, faster response times to serious inquiries, and more time doing what you love — creating stunning images.
Sound familiar? HeyIntake solves these problems automatically.
Spending hours exchanging messages just to gather basic information like event dates, locations, and budget ranges.
Booking consultations with clients whose budget doesn't match your pricing or who need services you don't offer.
Arriving at shoots without key information about the venue, timeline, or special requests because nothing was documented.
Losing bookings to other photographers because you couldn't respond quickly enough to inquiries.
Different clients receive different information requests, creating a disorganized and unprofessional impression.
High-budget wedding inquiries sit in the same inbox as quick headshot requests — all looking equally urgent.
Customize these or create your own — HeyIntake's drag-and-drop builder makes it easy.
HeyIntake's AI analyzes each inquiry to help you identify your ideal clients instantly — so you can book more dream projects and waste less time on poor fits.
Wedding Photography • June 2026 • $5,000 Budget
"Full-day wedding coverage requested for June date at local venue. Budget matches premium package. Detailed style preferences provided. High-value booking opportunity."
From inquiry to booked client in three simple steps
Potential clients fill out your branded intake form with all the details you need — event date, budget, style preferences, and more.
HeyIntake's AI analyzes each submission, scoring leads based on budget fit, timeline, and alignment with your services.
Prioritize high-value bookings, respond faster to serious inquiries, and spend less time on admin work.
AI scoring identifies serious inquiries with matching budgets, so you know who's worth a call.
Get instant notifications for high-priority inquiries and beat competitors to the booking.
Have clients upload Pinterest boards, reference photos, and must-have shot lists before you ever meet.
Every client receives the same polished intake process, making your business look more established.
See all your inquiries in one place with status tracking from initial contact to booked client.
Set up automatic emails for new inquiries, booking confirmations, and pre-shoot reminders.
Explore how other industries use AI-powered intake forms
Have questions about HeyIntake for photographers?