Know your clients' goals, injuries, and availability before the first session. Onboard faster, train smarter.
Stop spending the first session asking basic questions. HeyIntake captures fitness goals, health history, dietary preferences, and scheduling availability so you can start training from day one.
The first session sets the tone for your entire client relationship. Wasting it on paperwork and basic questions isn't just inefficient — it's unprofessional.
Most trainers rely on clipboard forms or verbal interviews to gather client information. This leads to incomplete health histories, missed injury disclosures, and unclear goals. Worse, you look disorganized compared to trainers with streamlined onboarding.
HeyIntake transforms your intake process. Before clients walk through the door, you have their complete health history, fitness goals, past injuries, dietary restrictions, and scheduling preferences. Our AI even flags potential red flags like recent surgeries or contraindicated conditions.
For personal trainers, gym owners, and online coaches, this means safer programming, faster client results, and a professional image that justifies premium pricing.
Sound familiar? HeyIntake solves these problems automatically.
Clients forget to mention injuries, surgeries, or medical conditions until they're already in pain during a session.
Vague goals like 'get in shape' or 'lose weight' make it impossible to design effective programs.
Booking sessions only to discover the client can't actually make that time consistently.
No documented health history or consent creates legal exposure for you and your business.
Using precious training time to fill out forms instead of actually working out.
Leads who inquire but never commit, wasting your time with back-and-forth messages.
Customize these or create your own — HeyIntake's drag-and-drop builder makes it easy.
HeyIntake's AI helps you identify committed clients and flag potential health concerns before the first session.
Weight Loss Goal • No Injuries • 4x/week Available
"Looking to lose 30 lbs before summer wedding. No injuries, doctor cleared. Can train mornings before work. Budget aligns with premium package. High motivation."
From inquiry to first session in three steps
New clients fill out your branded form with health history, goals, and availability.
Our AI identifies red flags, scores commitment level, and prioritizes serious inquiries.
Walk into the first session prepared with a program tailored to their goals and limitations.
AI flags clients who need doctor clearance before starting, protecting you from liability.
Physical Activity Readiness Questionnaire built into your intake process.
Know their schedule before booking so you don't waste time on conflicts.
Route weight loss clients to different programs than muscle-building clients.
Send welcome packets, waivers, and scheduling links automatically.
See who's inquired, who's onboarding, and who's actively training.
Explore how other industries use AI-powered intake forms
Have questions about HeyIntake for fitness trainers?